Application Manuals

  1. Address_Book
  2. Bulletin_Board
  3. Cabinet
  4. Discussions
  5. Memos
  6. Project
  7. Scheduler
  1. ToDo_List
  2. Web_Forms
  3. WebMail
  4. Whereabouts


  5. Sync for Palm OS®


  6. My Options
  7. Admin Tools

Address Book

Address Book lets you create company-wide and personal address books. You can record, manage, and disperse important information for each address record including telephone numbers, email addresses, and personal notes.

Address Book also contains the Member Directory, which allows you quick access to your co-workers' important information.

  1. Add Address Records
  2. Edit Address Records
  3. Copy Address Records
  4. Delete Personal Address Records
  5. Browse Address Records
  6. Search Company-wide Address Records
  7. Member Directory
  8. View Setting
  9. Delete All Records from the Personal List
  10. Export Personal Address Records to CSV Files
  11. Import Personal Address Records via CSV Files
  12. Access Permissions Chart
  1. Set Access Permissions
  2. Set Up Address Fields
  3. Delete Company-wide Address Records
  4. Delete All Address Records
  5. Export Company-wide Address Records to CSV Files
  6. Import Company-wide Address Records via CSV Files
  7. Set Up New Fields in Member Directory
  8. Change Display Order of Member Directory Fields
  9. Edit User Directory as System Administrator

View all chapters
View FAQ for Address_Book

Bulletin Board

In Bulletin Board you can post important company-wide announcements or post articles/documents for everyone to see. The announcements are organized by category for quick accessibility.

  1. Post Announcements
  2. Reply to Announcements
  3. Edit Announcements
  4. Delete Announcements
  5. Search Announcements
  6. Browse the Latest Announcements
  7. Browse Other Bulletin Board Announcements
  8. Change Bulletin Board Settings on Your Home Page
  9. Set up Bulletin Board Categories
  1. Create a Group Exclusive Bulletin Board Category
  2. Set Access Permissions
  3. General Settings
  4. Delete/Move Announcements
  5. Delete All Announcements
  6. Combine Bulletin Board Categories
  7. Split a Bulletin Board Category

View all chapters
View FAQ for Bulletin_Board

Cabinet

Cabinet acts as a local file-sharing network for your group or company. You can store files in an organized folder system for easy management. Files and folders can be group-exclusive for privacy. You can use the file lock feature to prevent others from editing a file while you are working on it, and the version control feature allows you to restore your edited files to their original versions.

  1. Browse Folders
  2. Add Folders
  3. Delete Folders
  4. Edit Folder Details
  5. Change Folder Paths
  6. Change Order of Folders
  7. Add Files
  8. Delete Files
  9. Edit File Details
  10. Change File Paths
  11. Change the Order of Files
  12. Restore File Versions
  1. Restore Deleted Files
  2. Lock and Edit Files
  3. Search Folders/Files
  4. Set the Number of Keywords for Folders/Files
  5. Set the Number of Update Logs to Display
  6. Set the Time Period to Hold Deleted Files for Restoration
  7. Activate File Lock
  8. Activate Version Control
  9. Access Permissions

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View FAQ for Cabinet

Discussions

Discussions enables you to start and participate in online discussions. Everyone can exchange opinions on various subjects, regardless of time or location. Discussions lets you create organized categories and topics for all threaded opinions.

  1. Add New Subjects
  2. Post Opinions within Topics
  3. Search Discussions
  4. Delete Opinions
  5. Browse Opinions
  6. Set Discussions View on Your Home Page
  7. General Options
  8. Set Access Permissions
  1. Add Discussion Categories
  2. Edit Discussion Categories
  3. Delete Discussion Categories
  4. Change the Order of Displaying Discussion Categories
  5. Delete All Discussion Topics
  6. Delete a Topic

View all chapters
View FAQ for Discussions

Memos

Memos allows you to send messages and documents to colleagues in your group or company. This is the resource to use when you need to know if important information has been delivered to the right people. Memos goes beyond they typical distribution list by offering message tracking and by giving you the current status of responses from message recipients. Users can post a response or circulate a new message to build group discussion.

  1. Compose Memos
  2. Attach Files
  3. Reuse Memos
  4. Add Users to Memos
  5. Check Status of Sent Memos
  6. Read Received Memos
  7. Add Comments to Received Memos
  1. Search Memos
  2. Delete Memos
  3. Export Memos
  4. General Options
  5. Delete All Memos

View all chapters
View FAQ for Memos

Project

Project lets you create projects and manage them to completion. Create a sequence of jobs and tasks each with responsible parties, timelines, goals and action steps. Keep track of status visually with a chart view of progress or a table view showing written status and risks from the task owners.

  1. Add Projects
  2. Add Projects via CSV Files
  3. Add Projects Based on Existing Project Data
  4. Set Units of Numeric Goals
  5. Edit Projects
  6. Change Project Managers and Members
  7. Edit Job/Task Properties
  8. Add Jobs
  9. Edit Job Details
  10. Copy Jobs
  11. Delete Jobs
  12. Change Order of Job Display
  13. Add Tasks
  1. Change Order of Task Display
  2. Edit Task Details
  3. Copy Task Details
  4. Delete Tasks
  5. Set Projects as Complete
  6. Resume Completed Projects
  7. Import Project/Member Data via CSV Files
  8. Export Project/Member Data to CSV Files
  9. Display Projects on Your Home Page
  10. Set Access Permissions
  11. Set Up Project Managers

View all chapters
View FAQ for Project

Scheduler

Scheduler lets you easily keep track and maintain your individual or co-workers’ schedules. Quickly view calendars and schedule meetings, appointments or company resources. You can schedule all-day, repeating, or one-time events.

  1. Add an Event/Reserve Facilities
  2. Edit/Delete Events
  3. Reuse Schedules
  4. Browse Schedules
  5. Browse My Group
  6. Browse Facility Reservation Schedules
  7. Export My Scheduler Data to CSV File
  8. Set Schedule Views on the Home Page
  9. General Options
  10. Set Up Event/Location Options
  1. Set Up Holidays
  2. Export Holiday Data to CSV Files
  3. Import Holiday Data via CSV Files
  4. Set Access Permissions
  5. Add/Edit/Delete Facilities
  6. Change Facility Group Settings
  7. Customize Facility Information
  8. Export Facility Reservation Data

View all chapters
View FAQ for Scheduler

Sync for Palm OS(R)

Sync for Palm OS(R) lets you synchronize key Share360 applications - Scheduler, ToDo List, Address Book, Bulletin Board, and WebMail - with your handheld and vice versa. You can use Share360 anytime, anywhere as long as you have a Palm OS(R) device.

Just put your handheld in its cradle and press the HotSync button.

HotSync(R) will start synchronizing, and you're off and running!

  1. Before You Start
  2. What You Can Do
  3. Basic Settings
  4. HotSync Settings for Address Book
  5. HotSync Settings for Bulletin Board
  6. Hot Sync Setting for Scheduler
  1. HotSync Settings for ToDo List
  2. HotSync Settings for WebMail
  3. About the Sync License
  4. Registration Code Setting

View all chapters
View FAQ for Sync_for_Palm_OS

ToDo List

Using ToDo List you can create individual or group-tasks, keep track of due dates, and keep a history of all your ToDos.

  1. Add a Simple ToDo
  2. Add a ToDo for Multiple Users
  3. Edit a ToDo
  4. Delete a ToDo
  5. Complete a ToDo
  6. Resume a Completed ToDo
  7. Browse a ToDo
  1. Change the Order of ToDo Display
  2. Browse/Delete ToDo History
  3. Set ToDo List View on Your Home Page
  4. General Options/Access Permissions

View all chapters
View FAQ for ToDo_List

Web Forms

Web Forms allows you to send, receive, and process various forms online.

You can create customized online forms such as expense reports, travel reports, purchase orders, etc. through an easy user interface, without knowing any HTML. When creating the forms, you can specify the form routing for fast and efficient approvals.

After the forms are created, everyone can submit the customized company forms online and track their forms' approval routing real-time.

  1. Submit a Form for Approval
  2. Reuse Forms
  3. Print Forms
  4. Approval/Decline Routed Forms
  5. Delete Forms from Your Received List
  6. Search Forms
  7. Set Up Form Categories
  8. Add New Forms
  9. Set Up Form Items
  10. Import/Export Forms into Web Forms
  11. Copy Forms
  12. Edit Forms
  1. Delete Actual Forms
  2. Change the Order of Displaying Forms
  3. List All Form Records
  4. Search All Forms
  5. Export Web Forms Form Data
  6. Set Up Path Options
  7. View Web Form Messages on Your Home Page
  8. General Options
  9. Set Up Web Forms Managers
  10. Access Permissions

View all chapters
View FAQ for Web_Forms

WebMail

Send or receive emails using WebMail. It uses SMTP/POP3 protocol, making set up and use easy. You can check your emails from anywhere, anytime, as the emails are stored on a Web server where WebMail is installed. You can file your emails in folders you create, or you can apply pre-set rules to your emails so they are distributed to folders automatically.

  1. Compose Emails
  2. Reply to Emails
  3. Resend Emails
  4. Receive Emails
  5. Browse Emails
  6. Move/Delete Emails
  7. Delete Emails Due to Size Limitations
  8. Save Emails as Text Files
  9. Delete All Emails in a Folder or in Search Results
  10. Set Up WebMail Accounts
  11. Edit User Accounts
  1. General Options
  2. Set Up Email Folders
  3. Set Email Rules
  4. WebMail Overview
  5. Set Up SMTP Servers
  6. Set Up POP3 Servers
  7. Set Disk Quotas for All Emails
  8. Limit Email File Sizes

View all chapters
View FAQ for WebMail

Whereabouts

Whereabouts lets you know where a group member is at all times. You can easily see if your colleagues are available, send quick messages to them, browse schedules and agendas, and use a time sheet to record your personal attendance.

  1. Add/Edit Whereabouts
  2. Send Quick Messages
  3. Browse Whereabouts
  4. Browse/Delete Messages
  5. Browse Daily View of Schedule
  6. Set Up Time Sheets
  7. Export Whereabouts data to a CSV file
  8. General Options
  9. Display Whereabouts on Your Home Page
  1. Set Up the Whereabouts Menu
  2. Set Access Permissions
  3. Change Mail Server Settings
  4. Set Up Time Sheets
  5. List/Export Time Sheet Data
  6. Change Send Message Email Address

View all chapters
View FAQ for Whereabouts

My Options

My Options is your centralized location for the all of the personalization features available in Share360. Each setting is individual to the user.

  1. Change Your Password/User Information
  2. Set Up Frame View
  3. Set Up Home Page Design
  4. Set Up Your Home Page Layout
  5. Set Up My Groups
  6. Change My News Default
  1. Change My Web Search Default
  2. Set Up Personal Bookmarks
  3. Set Up Applications on Your Home Page

View all chapters
View FAQ for My_Options

Admin Tools

Admin Tools allow the system administrator (or anyone who knows the system administrator password) to control various company-wide settings which affect all users.

You can access Admin Tools from the footer on any page.

  1. Set Admin Password
  2. Set up Groups
  3. Set up Users
  4. Change Display Order of Users in Groups
  5. Add Users/Groups from CSV Files
  6. Set Up Company Profile
  7. Set Up SMTP Server Information
  8. Edit/Delete Users
  9. Set Up Login Style
  10. Set up Login Page Icons/Bookmarks
  11. Choose Start Up Icon Order
  12. Set up Company-wide Bookmarks
  1. Activate Select Modules
  2. Change Corporate Logo
  3. Set Up Biz Links
  4. Set Up Access Permissions for User Directory
  5. Set Up Registration Key
  6. Transfer User Data Between Servers
  7. Data Backup
  8. Long Term Backup
  9. Restore Data

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View FAQ for Admin_Tools