What is Bulletin Board?

In Bulletin Board you can post important company-wide announcements or post articles/documents for everyone to see. The announcements are organized by category for quick accessibility.

1. Post Announcements

To post an announcement in Bulletin Board, follow these steps:

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. Click Add Announcement.

   The Add Announcement window appears.

3. Enter announcement information:

   • Select category name (via the Category pull-down menu).
   • Add title & message.
   • To attach files, click Browse, and then select a file.

4. When done, click Add.

2. Reply to Announcements

When you reply to a Bulletin Board announcement, your response will be posted in the Bulletin Board for all to see. To reply to an announcement in a Bulletin Board, follow these steps:

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. From the Most Recent Announcements area, select the announcement to which you'd like to reply.

   The Announcement window appears.

3. Click Reply (far right).

   The Reply window appears with the quoted announcement.

4. Enter your reply.

   To attach files, click Browse, and then select a file.

5. When done, click Add.

   Your reply will be posted in the Most Recent Announcements area.

3. Edit Announcements

When you edit an announcement, the edited announcement will be posted in the Most Recent Announcements list as a Revised entry.

You are only allowed to edit an announcement that you have already posted. If you are viewing another user's announcement, you will not have the option to edit.

To edit your own announcement in Bulletin Board, follow these steps.

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. From the Most Recent Announcements List or the Bulletin Board Categories area, choose an announcement to edit.

   If selecting from the Bulletin Board Categories: First click a Bulletin Board category, then select an article.

3. Click Edit (far right).

   The Add Announcement window appears.

4. Edit the announcement as desired.

   To attach files, click Browse, and then select a file.

5. When done, click Add.

4. Delete Announcements

You can only delete an announcement that you posted. In order to delete another user's announcement, you must be a system administrator.

To delete your own Bulletin Board announcement, follow these steps:

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. From the Most Recent Announcements area, select an announcement to delete.

   If selecting from the Bulletin Board List:

   • First click a Bulletin Board category.
   • Select an announcement.
   • The Announcement window appears.

   Note: Only the system administrator can delete other users’ announcements. If you are an admin, login and continue to delete the announcement.

3. Click Delete (far right).

   The Delete Announcement window appears.

4. Click Delete to confirm.

5. Search Announcements

To search announcements posted on Bulletin Board, follow these steps:

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. Add text to the search text box and click Search.

   The Search window appears with the search results.

3. For a more advanced search, set the search criteria as desired.

   • Keyword: Search by a special word or phrase.
   • Click to search by Title, Author, or Message.
   • Category: Search by a particular category.
   • Number of Announcements to Search: Specify an exact number of announcements to search.

   When done selecting criteria, click Search.

4. Bulletin board announcements that meet your search criteria will appear.

6. Browse the Latest Announcements

You can browse the latest announcements either from the Bulletin Board home page or from your Home Page.

1. To see Latest Announcements in Bulletin Board:

   From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

   From the Most Recent Announcements area, select an announcement to browse.

   The Bulletin Board Announcement window appears.

2. To see Most Recent Announcements on your Home Page:

   From your Home Page, click the Options from the Bulletin Board section on the main page.

   Set the Number of Announcements to List on Home Page.

3. Click Save when you are finished.

7. Browse Other Bulletin Board Announcements

To browse Bulletin Board announcements that are not listed in the Most Recent Announcements area, follow these steps:

1. From the Home Page, click Bulletin Board on the Share360 menu.

   The Bulletin Board window appears.

2. From the Bulletin Board Categories area, click a category to browse.

   The announcements for that bulletin board category appear.

3. Click on an announcement.

8. Change Bulletin Board Settings on Your Home Page

(User Settings)

You can control your personal view of Bulletin Board on your Home Page. In order to change your personal view, follow these steps.

1. Click Options from the main Bulletin Board section on your Home Page.

   Note: You can access My Options from any page; just use the left navigation in My Options to find the specific Home Page or application options.

   The Home Page Options for Bulletin Board window appears.

2. You can configure the following options:

   Number of Announcements to List on Home Page: Select the number of announcements to be shown on your Home Page.

   Width for Announcement Name to Display on Home Page: Select the width of announcement names on your Home Page.

   Width for Category to Display on Home Page: Select the width of bulletin board category names on your Home Page.

3. When done, click Save.

9. Set up Bulletin Board Categories

(System Settings)

As a system administrator, you set up the Bulletin Board categories for all users.

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Categories.

2. To add a category, do the following: click Add.

   • Type in a name for the Category Name area.
   • Click Set as Group-Exclusive and select a group from the pull-down menu if you want the Bulletin Board category to be seen/edited only by a particular group.
   • Click Add.

   To edit a category, select a category.

   • Click Edit.
   • Make changes as necessary.
   • Click Save.

   To delete a category, select a category.

   • Click Delete.
   • Click Yes to confirm.

3. To Reorder the categories displayed in Bulletin Board, click the Up or Down arrows.

   • To move up: With the Bulletin Board category highlighted, click the Up arrow to move the category up to a desired location.
   • To move down: With the Bulletin Board category highlighted, click the Down arrow to move the category down to a desired location.

10. Create a Group Exclusive Bulletin Board Category

(System Settings)

As a system administrator, you can set up Bulletin Board categories that are exclusive to specific groups.

1. From the Home Page, choose Bulletin Board > Admin Tools (in footer).

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Categories.

   All Bulletin Board categories will be listed.

2. Click Add.

3. Enter a bulletin board category name.

4. Click Set this Category as Group-Exclusive.

5. When done, click Add.

   Please refer to Access Permission Setting for other permissions.

11. Set Access Permissions

(System Settings)

As a system administrator, you control the Bulletin Board access permissions for guest users. To change permissions, follow these steps:

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   Select Access Permission.

2. Select permission settings as desired.

3. When done, click Save.

12. General Settings

(System Settings)

As a system administrator, you control the General Settings of Bulletin Board for all users.

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select General.

2. You can modify the following settings:

   Number of Attachment Files per Announcement: Select the number of files that can be attached to each Bulletin Board announcement.

   Number of Announcements to List in each Category: Select the number of announcements that are displayed for each Bulletin Board category.

   Number of Latest Announcements to List: Select the number of latest announcements that are displayed on the Bulletin Board home page.

   Display attached image files (gif, jpeg etc.) in an Announcement: Check this box to automatically display image files that are attached to an announcement. If this box is not selected, there will be a link to display the image files attached to an announcement.

3. When done, click Save.

13. Delete/Move Announcements

(System Settings)

As a system administrator, you can delete and move announcements to different Bulletin Board categories.

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Delete/Move Announcements.

2. Click the bulletin board category containing the announcement to delete/move.

3. Select an announcement to delete/move.

4. To delete an announcement: Click Delete, then click Yes to confirm.

   To move an announcement: Choose the Bulletin Board category to which you want the announcement to move. Click Move.

14. Delete All Announcements

(System Settings)

As a system administrator, you can delete all the announcements in a particular Bulletin Board category. Be sure you have a data backup before deleting, as this action cannot be undone.

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Delete Announcements.

2. From the Category drop-down menu, select the category containing the announcements that you want to delete.

3. Select a time period to delete announcements.

4. Click Delete.

15. Combine Bulletin Board Categories

(System Settings)

As a system administrator, you can merge existing Bulletin Board categories into one category as follows:

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Combine Categories.

2. Select the categories to combine.

3. From the category drop-down menu, select the bulletin board category that will contain all the announcements from the combined categories.

   If you want to combine with a new bulletin board, you must first Categories.

4. Click Combine.

5. When done, click Yes to confirm.

16. Split a Bulletin Board Category

(System Settings)

As a system administrator, you can split existing Bulletin Board categories into multiple categories as follows:

1. From the Home Page, choose Bulletin Board > Admin Tools.

   Note: You can access Admin Tools from any page; just use the left navigation in Admin Tools to find the specific application options.

   If you are not already logged in as Admin, enter your admin password when prompted.

   Select Split a Category.

2. Set up a new bulletin board category by clicking Categories/Add.

   In the Add a Category page, fill out all relevant information, and click the Add button.

3. Go to Bulletin Board > Admin Tools.

4. Click Delete/Move Announcements.

5. Select the category that contains the announcements you want to move to the new category.

6. Check those announcements that you want to move.

7. Select the Bulletin Board category where the announcements should move using the drop-down menu, and click Move.