Everyone in your user group will be able to see your schedule, but you can mark certain events as private which will allow the event time to be blocked out on your schedule, but the details will only be viewable by you.

For your reference, the symbols displayed in Scheduler represent the following:

• + represents a shared schedule.
• * represents a repeating schedule.
• X represents an overlapping meeting. If this symbol appears, be sure to check your monthly or weekly calendar to see both overlapping meetings.

A group schedule is a central calendar for a certain group, such as a marketing group, sales, etc. The groups are set up by the system administrator.

If you create an event and invite members, you can put the event on the group schedule by inviting the "group" as an invited member.

A few reminders:

• You must also invite the individual members to the event if you want the meeting to show up on their calendars as well. The group calendar is separate from individual calendars. It is simply a central place to view group events.
• The system administrator must set up the correct permissions for you to be able to invite a group schedule.

Share360 does not allow you to make repeating reservations across years. In order to do so, you'll have to make a new reservation at the start of each year.

If you have two or more versions of Share360 on your machine due to repeated installations, then Share360 will let you remove the first version only. To delete additional versions, you need to contact Cybozu product support at our Web site.

Every user has a default group. This group can either be a My Group or a group set up by the system administrator.

The default group is the group that will show up automatically in the applications that use groups. For instance --

• On the login page, your default group will be listed so you can find your name quickly when logging in.
• In Scheduler, the first view of schedules you see will include all members of your default group.
• In Whereabouts, the first view of whereabouts you see will include all members of your default group.

You can set up your default group

• When setting up My Groups -- My Options > General > My Groups.
• When setting up your User Information -- My Options > My Account > User Information.
• When the Admin sets up Users -- Admin Tools > Accounts > Users.

Location Menu, Facilities, and Facilities Groups are all set up by the system administrator in

Admin Tools --> Scheduler.

The Location Menu becomes a pull-down option for users when they are setting up events. This menu is for reference only and has nothing to do with actually reserving a facility.

Edits can be made at Admin Tools --> Scheduler --> Event/Location Menu Options.

Example Location Menu Items:

• Conference Room
• Off Site Location

In contrast, the Facilities Menu is used to actually reserve a facility or piece of equipment for events.

Edits can be made at Admin Tools --> Scheduler --> Add, Edit, Delete Facilities.

Example Facilities Menu Items:

• Conference Room A
• Conference Room B
• Projector
• VCR

The Facilities can be grouped into types in order to better organize resources.

Edits can be made at Admin Tools --> Scheduler --> Facilities Groups.

Example Facility Groups:

• Conference Rooms
• Off Site Facilities
• AV Equipment