To sort an email into a folder by applying an email rule (often called message filtering), follow these steps:

1. From the Portal Page, click WebMail on the Office 4 menu.

   The WebMail List window appears.

2. Click User Setting (top right).

   The User Setting window appears.

3. Click Email Rule Setting.

   The Email Rule Setting window appears with email rules listed.

4. Choose an option:

   To add an email rule: Click Add.

   • Enter a name for the new rule, such as “Emails requiring my reply.”
   • Select a condition to sort from the Condition drop-down menu. For example, you can sort by the To field.
   • Enter a keyword to search, for example, “Cybozu.”
   • Select a folder for the new email rule from the Move drop-down menu. All emails satisifying the rule you created will automatically be put in this folder.

   To edit an email rule: Select the rule from the list box. Then, click Edit. Change data accordingly.

   To delete an email rule: Select the rule from the list box. Then, click Delete. Click Yes to confirm.

   To change the order of listing an email rule: Select the rule to move from the list box. Then, with the rule highlighted, click the Up Arrow to move it up or click the Down Arrow to move it down.