Updates - Windows manual

Update Office 4 on Windows

To update from Cybozu Office 3 to Office 4, simply migrate the data. Updating does not require data conversion. All you have to do is copy the data to update.

See detailed instructions below.

1. General Windows Update Information

If you are updating from an older version of Cybozu Office to a newer version, you can update and transfer the data of your current users quickly and easily.

To update Cybozu Office on Windows, follow these steps:

  1. Cybozu Version Information

    Cybozu Office version numbers are as follows:

    • Integer: Major version
    • The first decimal place: Minor version
    • ( ): Build version

    For example: Cybozu Office 4.0(0.1)

    You can confirm your Cybozu Office version at the bottom of the Login Page.

  2. Major Version Update

    You can take over the previous version's data by converting the data of the old version.

    Cybozu Office 4 enables you to take over Cybozu Office 3 data just by copying data, without data conversion.

    For details, please refer to the following:

    • Update from Cybozu Office 3 to Cybozu Office 4

    Note: If you are updating from Cybozu Office 2, you cannot update directly to Office 3. You must first update to Office 2, then to Office 3, then to Office 4.

    Office 4 data notation change:

    Scheduler has changed in Office 4. It enables users to identify public and private schedules on the Weekly and Monthly view.

    Updated private schedules from Scheduler 3 will be displayed as follows:

    If you created the event, the following will appear:

    • Public Schedule - For example: 11:00-12:00 Meeting
    • Private Schedule with a time assignment - For example: 9:00-10:00 Meeting (Private)
    • Private Schedule without a time assignment - For example: Meeting (Private)

    If you did not create the event, the following will appear:

    • Public Schedule - For example: 11:00-12:00 Meeting
    • Private Schedule with time assignment - For example: 9:00-10:00(Private)
    • Private Schedule without time assignment - * It will not be displayed at all.

    Other Notes:

    You cannot revert data back to an older version. For example, if you update from Cybozu Office 3 to Cybozu Office 4, you cannot revert it to back to Cybozu Office 3.

    The Operation environment for Cybozu Office 4 has changed. The following environments are not valid for Cybozu Office 4.

    Server OS

    • Windows95
    • WindowsNT 3.51
    • Cobalt Qube/Qube2

    Web Server

    • IIS 1.0
    • O'Reilly Website
    • NCSAhttpd
    • Netscape server

    Please refer to System Requirements for more information on the Operation Environment for Cybozu Office 4.

  3. To update from Office 4 to a minor update of Office 4, please refer to Minor Office Version 4 Update (Windows) .

2. Update Cybozu Office 3 to Cybozu Office 4 (Windows)

In this page, we explain how to update your Cybozu Office 3 data to Cybozu Office 4.

  1. Data Backup

    Please save backup files. Cybozu cannot be responsible for loss of data. To back up the data, save all files in the default install directory.

    • Example -- Save all files under C:\InetPub\scripts\cb3

    Note: Cybozu Office 2 users cannot update directly to Cybozu Office 4 directory. Please refer to the Office 3 support center for help.

  2. Install Cybozu Office 4

    Please download and install Cybozu Office 4.

    Note: You do not need to download Project 4 and Web Forms 4 separately if you use these applications. You can activate them from within the Cybozu Office packages.

    For applications you use, you should do the following:

    • When installing, make sure to check all applications for download.
    • After installation, add/change applications by Activating Select Modules in System Settings.

  3. Data Overwrite

    Copy Cybozu Office 3 Data files and overwrite them in the Cybozu Office 4 directory.

    • Copy a folder named "data" in the install directory of Cybozu Office 3, then overwrite "data" folder in the install directory of Cybozu Office 4.
    • [!] Make sure you overwrite here. If you delete Cybozu Office 4 data file before overwriting, the data file for Circulation (circular.odb) will be deleted.

    Copy the Attachment file data of Cybozu Office 3 and overwrite the Cybozu Office 4 directory.

    • Copy folders named file in the install directory of Cybozu Office 3, then overwrite the file folder in the install directory of Cybozu Office 4.

    Additional Information:

    Please refer to File Directory guide for details on the File Directory structure of Cybozu Office 4.

  4. Confirmation of Successful Update

    Open Cybozu Office 4 and confirm if Cybozu Office 3 data has been transferred properly. Example URLs are as follows:

    • http://(server's hostname or IP address)/scripts/cb4/office.exe?
    • Ex 1) http://bozuman.co.jp/scripts/cb4/office.exe?
    • Ex 2) http://10.0.0.1/scripts/cb4/office.exe?

    Please enjoy the speed and the power of Cybozu Office 4!

3. Minor Office Version 4 Update (Windows)

Minor updates are free. To make a minor update to Office 4, follow these steps:

  1. Before Updating

    Please check in which directory the current version of Cybozu Office installed.

    • Go to System Setting > Environment Variables.
    • Note the value of Dir.

    Reference: Environment Variable.

  2. Data Backup

    Please backup your data in the Cybozu Office 4 directory. Cybozu is not responsible for lost data.

    The value of Dir which you confirmed is the directory that contains Cybozu Office 4. Please save backup files of the following files.

    • Files under data directory
    • Files under file directory

    Note: The files may not be shown properly if you use a different version of the HTML template files. Please do not use the files you used prior to version updating.

    Reference: Backup.

  3. Uninstall the original Cybozu Office 4

    Go to Start > Settings > Control Panel > Add/Remove Programs.

    Uninstall the previous version of Cybozu Office 4.

  4. Download Cybozu Office 4 (latest version)

    Download the Cybozu Office 4 latest version.

    Reference: Office 4 Download center.

  5. Install Cybozu Office 4

    Install in the directory Dir. directory that you confirmed in Step 1 (Before Update).

  6. Confirmation of Successful Update

    Access the same URL before, and confirm the latest version number at the bottom of the Login or Portal Page. Check the following:

    • The version is the latest version.
    • Cybozu Office 4 works properly.
    • The previous data updated successfully.

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