Update Office 4 on UNIX

To update from Cybozu Office 3 to Office 4, simply migrate the data. Updating does not require data conversion. All you have to do is copy the data to update.

See detailed instructions below.

1. General UNIX Update Information

If you are updating from an older version of Cybozu Office to a newer version, you can update and transfer the data of your current users quickly and easily.

1. General UNIX Update Information

   Cybozu Office version numbers are as follows:

   • Integer: Major version
   • The first decimal place: Minor version
   • ( ): Build version

   For example: Cybozu Office 4.0(0.1)

   You can confirm your Cybozu Office's version at the bottom of the Login Page.

2. Major Version Update

   Updating Cybozu Office 4 does not require data conversion. You only have to copy data to update Cybozu Office 3 data to Office 4.

   For details, please refer to the following:

   • Update from Cybozu Office 3 to Cybozu Office 4

   Office 4 data notation change:

   Scheduler has changed in Office 4. It enables users to identify public and private schedules on the Weekly and Monthly view.

   Updated private schedules from Scheduler 3 will be displayed as follows:

   If you created the event, the following will appear:

   • Public Schedule - For example: 11:00-12:00 Meeting
   • Private Schedule with a time assignment - For example: 9:00-10:00 Meeting (Private)
   • Private Schedule without a time assignment - For example: Meeting (Private)

   If you did not create the event, the following will appear:

   • Public Schedule - For example: 11:00-12:00 Meeting
   • Private Schedule with time assignment - For example: 9:00-10:00(Private)
   • Private Schedule without time assignment - * It will not be displayed at all.

   Other Notes:

   You cannot revert data back to an older version. For example, if you update from Cybozu Office 3 to Cybozu Office 4, you cannot revert it to back to Cybozu Office 3.

   The Operation environment for Cybozu Office 4 has changed. The following environments are not valid for Cybozu Office 4.

   Server OS

   • Windows95
   • WindowsNT 3.51
   • Cobalt Qube/Qube2

   Web Server

   • IIS 1.0
   • O'Reilly Website
   • NCSAhttpd
   • Netscape server

   Please refer to Office 4 System Requirements for more information on the Operation Environment of Cybozu Office 4.

   In UNIX version, "owner" and "permission" data is changed by copying data. When you copy the data, please make sure to change the this data to match the original data.

3. To update from Office 4 to a minor update of Office 4, please refer to Minor Office Version 4 Update (UNIX).

2. Update Cybozu Office 3 to Cybozu Office 4 (UNIX)

On this page, we explain how to update your Cybozu Office 3 data to Cybozu Office 4.

1. Data Backup

   Please save backup files. Cybozu cannot be responsible for loss of data. To back up the data, save all files under the directory of Cybozu Office 3.

   Install directory Ex):

   • /usr/local/www/cgi-bin/cb3
   • /home/httpd/cgi-bin/cb3
   • /usr/local/apache/cgi-bin/cb3

   Note: Cybozu Office 2 users cannot update directly to Cybozu Office 4 directory. Please refer to the Office 3 support center for help.

2. Install Cybozu Office 4

   Please download and install Cybozu Office 4.

   Check owner and permission data files. Be sure you know the original owner and permission data, as these will be changed with the update.

   • Before overwriting, please do a backup.

   How to check Cybozu Office 4 owner or permission data files:

   If you installed Cybozu Office 4 in "/usr/local/www/cgi-bin/cb4", please check the given permission and owner name for the data files (odb files) under "cb4/data" directory.

   For example:

   • % pwd
   • % /usr/local/www/cgi-bin/cb4
   • % ls -l
   • -rw-r--r-- 1 nobody root 1048576 Apr 28 16:03 address.odb
   • -rw-r--r-- 1 nobady root 1048576 Apr 28 16:03 office.odb
   • In this case -rw-r--r-- indicates permission setting and nobody indicates owner.

   Please remember these original settings.

   Note: For more details on UNIX commands, please refer to the manual or publications.

3. Data Overwrite

   Copy the data files of Cybozu Office 3 and paste in the Cybozu Office 4 directory.

   Copy data directory under Cybozu Office 3 install directory and paste in the install directory of Cybozu Office 4.

   Note: Make sure you overwrite here. If you delete the data directory of Cybozu Office 4 before overwriting, the data file for Circulation (circular.odb) will be deleted.

   Copy Attachment file data from Cybozu Office 3 and overwrite to the Cybozu Office 4 directory.

   For example: If you install in -

   • (Cybozu Office 3) /usr/local/apache/cgi-bin/cb3
   • (Cybozu Office 4) /usr/local/apache/cgi-bin/cb4
   • % cd /usr/local/apache/cgi-bin
   • % cp -pR cb3/data cb4/
   • * "-p" in the option indicates "not change permission or owner", "R" indicates "by directory".
   • For details of UNIX command, please refer to the published manuals.

   Copy attachment data from Cybozu Office 3 and paste in the directory of Cybozu Office 4.

   • Copy install directory of Cybozu Office 3( /cb3/file) and overwrite install directory of Cybozu Office 4 (/cb4/).
   • * Please refer to the example above.

   Confirm the "owner" and "permission setting" of overwritten files.

   * Please check all files under dat directory and file directory.

   * Please check that the "owner" and "permission" data matches that in the original.

   For example: In case "owner" of "office.odb" was "nobody" before being overwritten:

   • % pwd
   • % /usr/local/apache/cgi-bin/cb4
   • % ls -l
   • -rw-r--r-- 1 nobody root 1048576 Apr 28 16:03 address.odb
   • -r--r--r-- 1 bozuman root 1048576 Apr 28 16:03 office.odb

   If the owner of "office.odb" is bozuman, you need to change the owner from bozuman to the owner you confirmed in the previous steps.

   • For example: % chownnobodyoffice.odb

   If the permission before being overwritten was "-rw-r--r--!644)", you need to change it with the "chmod" command.

   • For example: % chmod644bulletin.odb

   Check if "owner" or "permission" is changed.

   • % ls -l
   • -rw-r--r-- 1 nobody root 1048576 Apr 28 16:03 address.odb
   • -rw-r--r-- 1 nobody root 1048576 Apr 28 16:03 office.odb

   Please check all overwritten files.

   Notes::

   • Please also check permission and owner data under "data/webmail".

   Please refer to File Directory guide for details on the File Directory structure of Cybozu Office 4.

4. Confirmation of Successful Update

   Open Cybozu Office 4 and confirm if Cybozu Office 3 data has been transferred properly. Example URLs are as follows:

   • http://(server's hostname or IP address)/cgi-bin/cb4/office.cgi?
   • Ex 1) http://bozuman.co.jp/scripts/cb4/office.cgi?
   • Ex 2) http://10.0.0.1/scripts/cb4/office.cgi?

   Please enjoy the speed and the power of Cybozu Office 4!

3. Minor Office Version 4 Update (UNIX)

Minor updates are free. To make a minor update to Office 4, follow these steps:

1. Before Updating

   Please check in which directory the current version of Cybozu Office installed.

   • Go to System Setting > Environment Variables.
   • Note the value of Dir.

   Reference: Environment Variable.

2. Data Backup

   Please backup your data in the Cybozu Office 4 directory. Cybozu is not responsible for lost data.

   The value of Dir which you confirmed is the directory that contains Cybozu Office 4. Please save backup files of the following files.

   • Files under data directory
   • Files under file directory

   Note: The files may not be shown properly if you use a different version of the HTML template files. Please do not use the files you used prior to version updating.

   Reference: Backup.

3. Download Cybozu Office 4

   Download the Cybozu Office 4 latest version.

   Reference: Offie 4 Download center.

4. Install Cybozu Office 4

   Install in the directory that you confirmed in Step 1 (Before Update).

5. Confirmation of Successful Update

   Access the same URL before, confirm the latest version from the bottom of the Portal Page. Then please check if Cybozu Office 4 works properly and maintains the data from before the update.