As a system administrator, you control the set up and organization of Groups for all users.

Group settings are important to help users be more efficient in finding people and information most important to them. We suggest that you add groups based on your organizational structure, such as Sales or R&D, so that all users can easily understand who should be in each group.

Each user can be added to multiple groups at the same time. In addition, it may be a good idea to create cross-functional/departmental groups to meet the urgent needs for workgroups/project teams.

• Scheduler 4 and Whereabouts 4 enable you to browse group member information on one screen.
• Bulletin Board 4, Forum 4, and Cabinet 4 enable you to make exclusive Bulletin Boards, Forums, or Cabinets for only certain group members to access.

To create company Groups, follow these steps:

1. Before Login, from the Office 4 menu, choose System Setting > Group Setting, or

   After Login, choose System Setting > Group Setting.

   If you are not already logged in as Admin, enter your admin password when prompted.

2. Click Add.

3. Enter required data.

   *Notice: If you delete Group Information The corresponding Exclusive Group's data are deleted in Bulletin Board 4 and Forum 4. The users data in other applications (ex) Bulletin Board or Forum) are maintained but only System Administrators can delete the file. Group information of users who belonged to the Group will be disappeared. (If the Group was the only group a user belonged to, the user will not belong to any group after the deleting the Group. If you change Group ID Group ID is assigned by Cybozu Office 4 automatically. Deleting ID number means the same thing as deleting its Group Information. Once you delete ID number, you can not return to the Group just by setting ID number again. Cybozu Office 4 will assign new ID number to the user. If the data is deleted by mistake, please restore with Backup files.

4. When done, click Add.

   We recommend you start by setting up large groups such as the Sales Department or Marketing Department.

   If you make groups too small, they may be inefficient to use for groupware purposes.

   Users can belong to multiple groups. For example, a user can belong to both the Sales and the Marketing groups at the same time.