The Administrator Password lets you and whoever else knows the password log in as a system administrator. With the password, you have access to all System Settings and company-wide Settings at the bottom right corner of all applications.

As a system administrator, you can control access permissions, set up users and groups, and manage many other options for the individual applications.

The first time you log in to Office 4, you will come in as a default user (Lisa, Bob, John, etc.). The first thing you should do is to set the administrator password; thereafter, you will have to use that password to access any admin functions. The system default is no admin password, so it is wise to set it up immediately.

Once you log in as Admin in an Office 4 session, you will retain Admin rights until you log out. All Admin screens have a yellow background to help you visually distinguish between regular Office usage and Admin privileges.

You should be careful with the Admin Password, and give it only to people you trust to manage the structure and organization of the Office suite.

To set up a password for Office 4, follow these steps:

1. Before Login, from the Office 4 menu, choose System Setting > System Password Setting, or

   After Login, choose System Setting > System Password Setting.

2. Register a password.

   [********] is displayed in the password box. Delete it and register your password.

   Choose a case-sensitive password that does not exceed 64 characters.

3. When done, click Edit.

   Only system administrators should know this password. With this identification, you can set up users and administer application settings.

   A password is valid until logout or browser exit.