You can synchronize WebMail with handhelds such as Palm or WorkPad using HotSync. Inbox emails of Office and outgoing emails of the handheld are synchronized. If you synchronize the outgoing mail of the handheld, the mails will be sent out via Office 4.

1. Action Setting

   Set an action to be performed at the following dialog box.

   
   
   

   Synchronize data (and send out outgoing mail of the handheld)

   Synchronize all inbox mail of Office 4 to the handheld, and send out mail in the outbox of the handheld via Office 4.

   The emails are sent out during synchronization. You cannot edit emails that are uploaded from the handheld.

   Cybozu WebMail 4 overwrites handheld

   All emails received after the last synchronization will be synchronized with the handheld.

   Emails in the Sending category of the handheld will not be sent out.

   • Synchronize the data that are not edited as well
   • If you uncheck this box - All received emails after the last synchronization will be downloaded to the handheld.
   • If you check this box - All corresponding changed emails are downloaded to the handheld.
   • When to use - If you deleted data in the handheld by mistake, check this box. Regardless of changes in the handheld, Office 4 data will overwrite the data in the handheld.
   • You cannot specify data to prioritize on handheld or Office 4.
   • Delete the data in handheld before synchronization
   • If you check the box - you will delete all data in the Received category of the handheld.
   • Please be aware that if you check the Keep all Emails in handheld box in Advanced Setting, emails in the Received category of the handheld will be deleted.

   Handheld overwrites Cybozu WebMail

   The emails in the Sending category of the handheld are sent out via Cybozu Office.

   The sent out emails remain under Sent in Cybozu Office.

   The emails are sent out simultaneously, so you cannot edit the email after synchronization.

   Do nothing

   Do not synchronize WebMail.

   Choose when you want to synchronize conduits other than WebMail.

2. Notice

   If you set up the following in the HotSync option of the handheld, it will show a different performance than the above.

   Select All - Depends on the setting of conduit.

   Select Send Only - If you set up the following conduit, emails in the outgoing box of the handheld will be sent out.

   • Synchronize the data
   • Handheld overwrites Cybozu WebMail
   • However, no matter which items you select in the conduit, inbox emails will not be downloaded to the handheld.

   Set up Filter - Emails that are set to Filter will be downloaded from Cybozu to the handheld.

   Select Unread - No matter which items you select in the conduit setting, emaills in the outgoing box of the handheld will not be sent out via Office 4.

   At the same time, only unread inbox emails of Office 4 are synchronized.

   The size of emails to be sent out and received are limited by the handheld settings.

   For details on how to use the HotSync option, please read the manual that comes with the handheld.

3. Advanced Setting

   If you click Advanced Setting, you will get the following:

   
   
   

   Cybozu WebMail overwrites handheld

   It is valid when Synchronize the data of Action Setting or Cybozu WebMail overwrites handheld is activated.

   • Number of latest emails to obtain - Number of new emails to download to the handheld.
   • Keep all emails in handheld - If you check this box, the deleted emails in Office 4 will not be updated in the handheld.
   • Check new emails to mail server - Emails that have not been imported to Office 4 will be downloaded form the mail server directory to the handheld.

4. Log

   Debug log can be set to be generated.

   
   
   
   • Generate Debug Log
   • If you check this box, the log will be exported to the destination directory of Sync 4 for Palm OS. The default directory is as follows:
   • For Palm: C:\Palm\(username)\cb4_mail
   • For WorkPad: C:\WorkPad\(username)\cb4_mail
   • For Handspring: C:\Program File\Handspring\(username)\cb4_mail
   • View debug log in different window
   • If you check this box, the debug log will be displayed during HotSync.