When browsing your schedule or other users' calendars, there are several views.

1. From the Portal, click Scheduler on the Office 4 menu.

   The Scheduler window appears.

2. If you don't see the user's schedule you want to copy, use the Group drop-down menu to select a different group.

   The schedule of the user or group appears.

3. Choose a browsing option:

   Browse by day:

   Your schedule: Click the clock icon from any date cell. The daily schedule of the logged in user appears.

   Groups and group member schedules: Click the Daily View icon from any date cell. The daily schedule of the group or group member appears.

   Browse by week:

   Weekly View is the default view.

   Browse by month:

   Your schedule: Click the Monthly View icon under the name of the user, group, or group member. The monthly schedule of the user logged in appears.

   Groups and group member schedules: Click the Monthly View icon from any date cell. The monthly schedule of the group or group member appears.

4. Steps 5-7 will aid you in choosing a display option.

   • Step 5 - For displaying in Daily View
   • Step 6 - For displaying in Weekly View
   • Step 7 - For displaying in Monthly View

   About displaying private schedules

   Private schedules cannot be browsed. To assign others the privilege of browsing your private schedule, choose Share. Non-assigned users will still be able to see reserved times displayed in Weekly View or Group Daily View. For example, if you set "Schedule: Meeting, Time 8:00-10:00 (Private)," it will be displayed as "8:00-10:00 (Private)."

   Private schedules with time designations will be displayed without information (only a blank time frame).

   Private schedules without time designation will not be displayed.

   Schedule Symbols:

   • X: Multiple events reserved for same time
   • +: Event being shared
   • *: Event recurring

5. Daily View

   Move month to month, day to day

   Login users

   Move by clicking , located at the top center of the screen. You have the following options:

   • : Move to previous day.
   • : Return to today.
   • : Move to next day.

   Move by clicking MM/YYYY , located at the top center of the screen. You have the following options:

   • : Move to 1st day of previous month.
   • : Return to this month.
   • : Move to 1st day of next month.

   Groups and group members

   Move month to month

   Move by clicking --Day, MM/DD/YYYY , located at the top center of the screen. You have the following options:

   • : Move to 1st day of previous month.
   • : Move to 1st day of next month.

   Move week to week

   Move by clicking --Day, MM/DD/YYYY , located at the top center of the screen. You have the following options:

   • : Move to 1st day of previous month.
   • : Move to 1st day of next month.

6. Weekly View

   Move month to month

   Move by clicking --Day, MM/DD/YYYY , located at the top center of the screen. You have the following options:

   • : Move to 1st day of previous month.
   • : Move to 1st day of next month.

   Move day to day or week to week

   Move by clicking , located at the top center of the screen. You have the following options:

   • : Move to previous Sunday.
   • : Move to previous day.
   • : Return to today.
   • : Move to next day.
   • : Move to next Sunday.

7. Monthly View

   Move month to month

   Move by clicking --Day, MM/DD/YYYY , located at the top center of the screen. You have the following options:

   • : Move to 1st day of previous month.
   • : Move to 1st day of next month.

   Move year to year

   Move by clicking Jan-Dec links or YYYY , located at the bottom of the screen. You have the following options:

   • : Move to previous December.
   • : Move to next January.