In Office 4, the directories including registered files are created under the install directory, which is selected during installation. You can save Office under the D drive if you select it in the installation process.

Follow these steps:

• Choose "D:\\cb4"(for example)" as the destination folder from Choose Destination Location during installation.
• After installation, set up a virtual directory on the web server.

For example: D:\\cb4

• Virtual directory/cybozu
• You cannot use /cb4 as the virtual directory name (alias).

Check if it runs properly.

• Access the following URL: http://(IP or host name of server)/cybozu/office.exe?
• Determine if "/cybozu" is an alias set up in the virtual directory of the web server.

If you install multiple Office products/applications in the same directory, please use the same version and the same number of users for all products/applications. However, the exact same application cannot be installed in the same directory, even with the same version and the same number of users.

If you use different versions or applications with a different number of users, please use different directories. In this situation, the applications installed in different directories cannot be synchronized or merged.

If you install archives of Cybozu Office Japanese version and English version in the same directory, the data may not be reflected to both properly. We do not support any troubleshooting caused by this situation. Please use separate install directories.

The file lock feature may be turned on while another user is editing the file. Office 4 automatically turns on this function when a user accesses a file. Please wait until the other user is finished editing the file.

Currently, we offer the following eight designs for the Portal.

• Cybozu Blue
• Classic Style
• Urban Style
• Lavender Crayon
• Clover Crayon
• Desert Palette
• Ocean Palette
• .JP Flavor

Without logging in (i.e. you are a Guest User), you can use the following applications:

• Scheduler 4
• Whereabouts 4
• Bulletin Board 4
• Address Book 4
• Forum 4
• Project 4

This is because all access permissions (browse/register/modify) are given to Guest Users as a default setting.

To use the other applications, a login will be required.

If you want to administer a permission, change the setup from within each application.

To change general user settings, click on the "User Settings" icon in the top navigation bar, or click the "User Settings" link in the footer. Here you can:

• Edit/create your personal user information for the User Directory
• Change your password
• Set up customized "Groups" for quick reference, access
• Change your Portal Page layout
• Choose your page design
• Add your registration code for your Cybozu Sync application, if you have purchased it

Within each application that has user options, there is a "settings" link in the top right corner that links to all the possible options/changes/settings for that particular application.

You can easily receive messages in both Whereabouts and in Email. To set up, go to the Whereabouts Settings:

• Click on Settings in the top right corner of your screen on the Whereabouts home page.
• Under "How to Receive" messages, specify how you would like to receive your messages.
• If via email, specify at what address you'd like to receive your messages
• Click "Save"

To set up your personalized email signature, go to WebMail Settings:

• Click "User Settings" from your WebMail home page.
• Click "General Settings"
• Under "Compose Message", add your personal signature.
• Click "Save"

The address book records for the "public" or "group" records are set by the company administrator. The personal address book records are fixed. You can change the view of the fields by clicking "view settings" and checking only those fields you'd like to see on the list of records.

The system administrator will set users up with accounts in the system, so everyone will have a user record. You can only edit your own user record. To do so,

• Go to "User Directory" from the top navigation, or go to "Address Book", click on the User Directory tab, and click on your personal record.
• Click on your name, and enter/edit information.
• Click "Save"

To change the layout of your Portal Page, go to User Settings (in top navigation or footer link) and click "Page Layout Settings". You can

• Hide the top navigation, if you prefer to use the "Frames" navigation down the side.
• Hide/show the Weekly Schedule at the top of your Portal Page
• Rearrange or hide each active application
• Change your page design to your favorite look/fee